Procurement Policies and Procedures
The 'Procurement Policy' (PDF) sets out the rules governing all CGST procurement activity to ensure compliance, consistency and transparency.
All St George’s income is classified as public money and as such should be treated in accordance with this policy. It covers all transactions that commit expenditure for the provision of goods, supplies, services, utilities and works on behalf of the university.
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A summary of the thresholds is shown below. For full details, please refer to the Procurement Policy (PDF).
Expenditure thresholds
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| Transaction whole-life value* | Minimum required procedure |
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Under £2,000
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One written quotation must be obtained from the market, and the buyer has market knowledge to satisfy that the quotation provides value for money.
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£2,000–£10,000
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At least two written quotations (received at the same time) must be obtained from the market to satisfy the selected quotation provides value for money.
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£10,001–£50,000
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An invitation to quote (ITQ) tender document outlining the scope of the requirement and essential criteria should be issued under St George’s, University of London standard terms and conditions to at least three suppliers. At least three written quotations should be obtained at the same time.
On UKRI funded projects, any purchases over £25k (excluding VAT) the Procurement team should be consulted before the procurement process begins.
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£50,001– £214,904
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Procurement Services manage all tenders over £50,000. If a contract with a preferred supplier is not available to meet a requirement, an invitation to tender (ITT) document outlining the scope of requirements and essential criteria must be issued to at least five suppliers.
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Exceeding the UK threshold for ‘other contracting authorities’
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UK tendering procedures apply.
The current thresholds are £214,904 for supplies and services, £5,372,609 for works and concessions contracts and £663,540 for Light Touch Regime (LTR) contracts for services.
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*These values include VAT. Any purchases from externally funded research grants must be flagged with the JRES who will ensure compliance with the funder’s terms.
Tendering procedure flowcharts
CGST financial regulations
- Download the University's Financial Regulations here
ITT Template
- Download an ITT template for tenders below the UK threshold here (Word).
Contract Management
- Download an Contract Management Guide for ongoing contracts here (Word).