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JRES is responsible for the review, negotiation, drafting and authorisation of research and enterprise contracts for St George’s, University of London or St George’s University Hospitals NHS Foundation Trust. All research contracts need to be signed by JRES; individual Principal Investigators do not have authority to sign research contracts on behalf of St George’s University or St George’s NHS Trust.

We have processes within JRES to ensure that the necessary information is contained in the contract, that the appropriate approvals are in place and St George' position is optimised and protected. Whilst most contracts in JRES are managed by the JRES Contracts Team, there are some exceptions, for example the national standard model templates for clinical research sponsored by commercial entities. Some processes also require another JRES team to provide the necessary information to enable a contract to be put in place.

Please note that JRES does not manage contracts relating to procurement, employment, or other commercial agreements (i.e. commercial agreements not relating to research/enterprise).

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Who to contact in JRES for different types of research/enterprise contracts

The following table lays out which JRES team should be contacted to initiate a contract, and what the Principal Investigator should do.

Type of ontract

JRES team (to initiate contract process)

How to initiate contract

Contracts for research funding coming to St George’s

Non-Industry (e.g. charity or UKRI) Research Funding contracts, involving funding for research paid to St George’s (except contracts for ‘hosted’ clinical research sponsored by another party)

Research Funding Officers (Pre-Award)

Email Research Funding Officer (Pre-Award) with draft contract/award from funder

Industry funded research contracts (except for commercially sponsored clinical research)

Innovation & Intellectual Property Officer

Email Enterprise & Innovation Officer details of work to be funded and draft contract (if received)

Contracts for clinical research not sponsored by St George’s (e.g. commercial sponsored or other NHS Trust sponsored)

Research Governance & Facilitation Officer

Follow the guidance on setting up clinical studies not sponsored by St George’s

Contracts for enterprise funding coming to St George’s

Consultancy agreements

Innovation & Intellectual Property Officer

Email details of proposed work and draft contract (if received)

Fee for Service agreements

Innovation & Intellectual Property Officer

Email details of proposed work and draft contract (if received)

Contracts where St George’s is paying funding for research to other parties

Collaboration agreements/sub-contracts, where St George’s is leading a project and paying money to other universities, NHS Trusts or other bodies (except contracts to undertake part of a clinical research study)

Research Funding Officers (Pre-Award) – where funded from new research projects

 

Research Funding Officers (Post-Award) – where funded from existing research projects in St George’s University

 

NHS R&D Finance Manager – where funded from existing research projects in St George’s Trust

 

For new research projects, the JRES Research Funding Officers (Pre-Award) will initiate any collaboration agreements/sub-contracts named in the award when the award is set up

 

For new collaboration agreements/subcontracts required after the project starts (or amendments), please send details of the partner, funding and research to the Research Funding Officer (Post Award) or NHS R&D Finance Manager

Participating Site agreements, where St George’s sponsors a clinical research study and contracts with another organisation (NHS or overseas healthcare organisations) to perform part of the study

Research Governance & Facilitation Officer – for NHS sites

 

Research Governance Manager – for overseas sites  

For sites named in the protocol, the Research Governance Team will initiate the contract

 

For sites not named in the protocol, please email details to Research Governance & Facilitation Officer or Research Governance Manager

Contracts not involving funding

Material Transfer agreement

Contracts Officer

Upload details on contracts portal (see below)

Data Transfer agreement

Contracts Officer

Upload details on contracts portal (see below)

Confidentiality agreement (excluding those to view the protocol for commercially sponsored clinical study)

Contracts Officer

Upload details on contracts portal (see below)

Confidentiality agreement (to view the protocol for commercially sponsored clinical study)

Research Governance & Facilitation Officer

Contract will be initiated by Research Governance Team.

All JRES staff contact details are available here.

Amendments to existing contracts should follow the process for the contract they are amending.

If a contract does not fall within one of the above, please contact Christine Danquah, Research Contracts Manager

JRES Contracts Portal

JRES uses the Contracts Portal to manage all agreements facilitated by the Contracts Team. For agreements involving funding or undertaking a clinical research study, the JRES Research Funding Team, Research Governance Team or Enterprise & Innovation Team will initiate the agreement on the Contracts Portal.

For other agreements (as shown in the table above), we ask that the Principal Investigator initiates the contract.

The Contracts Team will update the Contracts Portal as an agreement progresses. The Principal Investigator will get automatic email updates generated from the Contracts Portal, and can send messages to the Contacts Team using the Contracts Portal (or by email, see below).

Accessing the Contracts Portal

The JRES Contracts Portal can be accessed through a web browser (see link to the JRES Contracts Portal). The portal works best on Google Chrome but is also accessible through Safari and Microsoft Edge.

The first time you log into the system you will need to input some details so that the system can create your account. You only need to fill in the sections highlighted with a star symbol (*). 

Timelines for JRES Contracts Team

How long a contract takes to put in place can depend on several factors, including its complexity, the number of parties, any related contracts, whether the other party is outside of the UK, the length of time for the other party or parties to respond, and various other factors. The below is a guide for how long you can generally expect it to take for a contract to be fully signed from the time when the Contracts Team have all of the necessary information, however please note that it can take more or less time than indicated for a contract to be finalised. Please let the contracts team know if there is a particular urgency for the contract you require.

Type of Contract

Length of time (guide)

Confidentiality Agreements

1 week to 1 month   

Consultancy Agreements

1 month

Contracts for research funding coming to St George’s

3 to 6 months

Fee for service agreements

3 to 6 months

Contracts where St George’s is paying funding for research to other parties

3 to 6 months, possibly longer if there are multiple and/or international partners

Material Transfer Agreements

1 to 3 months, often longer if there are international parties and/or Human Tissue Act (HTA) relevant material

Data Transfer Agreements

1 to 3 months, often longer if there are international parties

Ad-Hoc, miscellaneous, or other contracts not listed in the timeline.

Time will vary
JRES Contracts Team

Christine Danquah (Email) – Contracts Manager 

Christine oversees the day-to-day operation of the Contracts Team and manages the more complex research agreements involving funding for St George’s University and NHS Trust

Stas Vasiljevs (Email) – Contracts Officer

Stas manages consultancy agreements, fee for service agreements, confidentiality agreements, data transfer agreements and material transfer agreements, plus some agreements involving research funding, for the St Georges University Infection & Immunity Research Institute

Gabriel Chin (Email) – Contracts Officer

Gabriel manages consultancy agreements, fee for service agreements, confidentiality agreements, data transfer agreements and material transfer agreements, plus some agreements involving research funding, for the St Georges University Molecular & Clinical Sciences and Population Health Research Institutes and St George’s NHS Trust. 

Contracting organisation policy

Our Contracting Organisation Policy (PDF) specifies whether St George’s University or St George’s NHS Trust should be the contracting party for research contracts.


 

 

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