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Use of email signatures from 1 August 2024

From 1 August 2024 we encourage the following use of email signatures by staff:

For emails with an internal audience

When sending internal emails, to staff and students, you can use the City St George's format for email signatures as per the following example using the City St George's logo.

How to implement the City St George's email signature

Download guidance on how to implement the City St George's email signature here (Word).

Example

For emails with an external audience

For external emails please continue to use your St George's email signature (until 3 March 2025), using the following guidance. This is particularly important when emailing prospective students to prevent confusion. 

When emails are sent externally, they shape perceptions of the university in the same way as letterheads or business cards. Following the guidelines below in setting up your email signature will help to create a consistent and professional impression of St George's.

Arial font size 10 is recommended for use in email.

The standard approach for the format of St George’s email signatures is as follows:

Name | Job title
Institute or Directorate
St George’s, University of London
Cranmer Terrace | Tooting | London | SW17 0RE
+44 (0)20 landline number | +44 (0)7 mobile if relevant and regularly checked
email@sgul.ac.uk
Social media handles if relevant [see guidance below]

Part of City St George’s, University of London

sgul.ac.uk

Please note: Staff in roles focussed on recruiting students may continue to use the St George's email signature for clarity.

Setting up multiple email signatures in Outlook

See guidance on how to implement multiple email signatures in Outlook (i.e. for internal and external audiences).

How to set up an email signature

Please access the following links for guidance on how to set up your signature in your email programme:

Incorporating social media handles

If you wish to highlight your social media accounts in your email signature, we recommend:

* @xhandle

* LinkedIn profile [hyperlinked to your profile]

For guidance on any other social media accounts, please get in touch.

Contact

Please contact brand@sgul.ac.uk with any comments or queries.

How to set up multiple email signatures

Follow the steps in tabs below to set up multiple email signatures on your Outlook account.

1. Set up your email signatures

In your Outlook: 

  • click ‘File’ at the top 
  • select ‘Options’  
  • go to the Mail tab and select ‘Signatures’ 
  • click ‘New’ and give the signature a name e.g. Me 
  • click into the signature box and enter your signature 
  • click ‘New’ and repeat this process until you have all the signatures you wish to set up listed. 

Guidance on setting up a new email signature can be found further up this webpage.

To set this as your default signature:

  • when asked to ‘choose default signature’, select the signature you will use most often from the drop-down list 
  • click ‘OK’ and ‘OK’ to finish. 

In the example below, there are two email signatures set up, one for City St George’s, and one for St George’s (for external use). The City St George’s signature has been set as the default signature as this person will email internally most often.  

Adding a City email signature to Outlook

2. Write your email

In your Outlook:

  • click ‘New Email’ 
  • The default email signature will now appear in the body of the email.

To change your email signature:

  • click ‘Signature’ on the ‘Message’ menu at the top of the email
  • select the email signature you wish to use
  • the signature embedded into the email will now change
  • you can change the signature at any point before sending the email. 

Adding a signature to an email in Outlook

3. Ask for help

If you require assistance, please do not hesitate to contact brand@sgul.ac.uk and we will be able to help. 

 

 

 

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