Any single-tender action for purchases over £2,000 must be justified. You will need to complete a single tender justification (STJ) form to apply for an exception to St George’s Campus’s minimum tendering requirements.
To apply, please fill in all applicable sections of this online STJ formthen save and email it, together with written approval from the budget holder all required documentation, to the Corporate Procurement Unit. If the STJ is in support of a new supplier set up request, attach the form and all required documentation to your request in FRIS.
Please note that the STJ is NOT SENT TO PROCUREMENT AUTOMATICALLY. You will need to save / download your response and send it to procurement@sgul.ac.uk or attach it to your request in FRIS together with all applicable supporting documents such as budget holder approval, financial approval for threshold, a copy of the supplier's quote and a signed Whole Life Costs - Equipment Purchase form if applicable.
To save the form, click the three dots that appear in the top right after you click the 'submit' button, select 'Print response', 'Microsoft Print to PDF' then save it to your chosen location.
PLEASE NOTE
A Single Tender Justification Form should be completed where the stipulated number of quotes cannot be obtained on the basis of at least one of the following grounds:
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It has been confirmed that only one firm or individual has the particular specialist expertise required. If, for technical or artistic reasons or for reasons connected with the protection of exclusive rights, the contract may be awarded only to a particular supplier.
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Compatibility with existing services or products or the task is essential to complete the project and arises as a consequence of a recently completed assignment and engaging difference consultants/ suppliers for the new task would be inefficient, too costly or require SGUL to change technology.
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In an exceptional emergency not of SGUL's making. It for reasons of extreme urgency or brought about by events unforseeable by, and not attributable to the University, the tendering procedure time limits specified in the UK public procurement regulations cannot be met.