Joint Research and Enterprise Services manage the funding and financial compliance of all externally-funded research projects. We are responsible for financial reporting, ensuring eligibility of costs in accordance with funder terms and conditions, including approval of staff appointments and contracting.
See the types of contracts you may need when working with external parties.
The steps below outline the processes that apply after funding has been awarded.
Project setup
When a grant has been accepted or a commercial contract issigned, Joint Research and Enterprise Services (JRES) will set up a subproject code and confirm the details of the funding with you by email. The code will be available to spend against for the duration of the project only and will be reconciled quarterly by JRES to monitor progress. The budget is set up on the finance system Agresso and is available for you to view as principal investigator (PI).
Please note we are unable to set up subprojects until the grant has been accepted or a contract has been signed.
Budget management
On Agresso, you can view the budget, spend to date and any commitments raised against the project. Please note only purchase orders are logged as commitments on Agresso; any spend relating to purchase cards, staff, travel and expenses won’t appear until the item has been invoiced/paid.
- If you are having trouble viewing Agresso, please contact the research funding team and we can arrange training or send bespoke reports.
The research funding officers are responsible for the coordination and submission of all financial reports, invoices and statements to the funder. It is the PI’s responsibility to manage the project in accordance with the application and communicate any significant changes to the JRES to ensure compliance of the funder terms and conditions.
Staff recruitment should be carried out in accordance with HR policy (PDF), however the JRES will approve any positions to be appointed from research funding.
Virements (re-allocation of funding between budget headings) should be discussed with your research funding officer in advance of commitments being raised, to ensure this is within the funder terms and conditions.
Purchasing should be in accordance with the university’s procurement process (Word) and transparent for the purposes of audit.
Extensions and supplements
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This is when the funder extends the end date of the project but no additional funding is provided. The principal investigator should inform their
research funding officer and request formal confirmation from the funder that the end date of the project can be extended.
The application for a cost extension will follow a similar process to the original application, in which the JRES should submit all extension requests.
This is when the funder provides additional funding without extending the end date of the project.