Completing your Disclosure and Barring Service (DBS) check is an important part of preparing to study at St George's, University of London. You may not receive an unconditional offer or enrol if you have not completed your DBS check.

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Disclosure and Barring Service (DBS) check

The DBS Enhanced Disclosure application will need to be completed before the course begins to ensure that it is up-to-date when teaching commences. If you have any convictions, you should have informed us of these on the St George's self-disclosure form that you submitted at your interview. If that was the case, you will be contacted separately and asked to provide a statement which will be assessed by an internal panel. The outcome of this assessment will determine whether you meet the DBS clearance condition of your offer.

Having a criminal conviction may not exclude you from joining the course but we have a duty to the public to exclude applicants who have convictions for violent offences or offences against children or vulnerable adults.

DBS – Next Steps – UK applicants only (non-UK applicants, please see FAQs below)

  • Carefully read the Online Disclosures' Applicant User Guide
  • Once you have fully read the guidelines, use the relevant ‘Pin and Secret word' below to register for the online application
  • Enter your personal details, and confirm and submit your DBS application
  • Verify your documents at a local Post Office
  • Join the DBS Update Service to prevent you from having to obtain another DBS check in the future

Pin and secret word for accessing your DBS

Course

Secret word

PIN

Healthcare Science

HCS2014

134671

Medicine

MBBS2014

134674

Occupational Therapy

Therapy

159828

Physicians Associate Studies

PHYA2014

134584

Physiotherapy

PHYSIO2014

134578

Paramedic Science

PARASCI2014

134580

Radiography

RADIO2014

134667

Frequently asked questions

When should I apply for a DBS check?

Submit your DBS check via the Post Office in time for it to be received by 19 July 2019. Please note, you may not receive an unconditional offer if you have not completed your DBS check.

How much does it cost to complete a DBS check and do I have to pay?

All healthcare professionals have to be DBS cleared under the Vulnerable Groups Act 2006, therefore it is a requirement that you have completed your DBS before being permitted to start the programme. You are required to complete and pay for your own DBS check prior to joining the programme.

DBS check

Post office verification

Admin fee

Total Cost

£44

£5

£6

£55

These costs associated with your DBS application were correct at time of publishing, but may be subject to small increases.

Where can I get my documents verified?

Documents must be verified at the Post Office. When completing your application, please ensure you select the ‘Verify at Post Office' option. Locate your nearest branch

Not all Post Offices are authorised to check identity documents. Use the local Post Office Branch Finder to confirm.

I do not currently live in the UK. How can I get my documents verified?

You do not need to complete this exercise until you arrive in the UK. Students who do not reside in the UK will need to apply for this as soon as they have attended enrolment. However, you must provide your in-country police check prior to arriving in the country. Further information regarding obtaining a police check from other countries is available on the DBS website. Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions.

What is the Update Service?

The DBS Update Service enables you to keep your disclosure certificates up-to-date online for just £13 per year. All applicants must apply for the Update Service. Clinical placements often require students to produce a current DBS check. Registering for the Update Service will save you money and time in the long term. The deadline for applying for the Update Service is 19 calendar days after your disclosure certificate issue date (top right-hand corner). After 19 days you would not be eligible to use the Update Service.

Apply for the Update Service

If you have any questions about applying for the Update Service, you should contact the DBS directly on +44(0)870 90 90 811.

What happens if I do not apply for the Update Service?

You are likely to be required to complete a new DBS each year and will incur full costs.

How will I know if I am DBS cleared?

You will receive your disclosure certificate in the post. It is very important that you keep your certificate safe as copies are not available.

How long will it take to be processed?

The length of time taken for the DBS to process checks varies considerably. It may take longer for checks to be completed in cases where the Police are required to conduct additional checks, so it is important you apply for your DBS as soon as possible.

I forgot to start my DBS application. What do I do?

You will not be permitted to enrol, even provisionally, if you have not started your application. Any delays in completing your DBS may result in delays to you joining the programme, inability to participate in clinical placements or withdrawal. You are therefore encouraged to start your DBS application immediately and take your documents to the Post Office for verification as soon as possible. You are expected to have submitted your DBS application in time for it to be recieved by 19 July 2019. Failure to do so may result in a delay in receiving an unconditional offer even if you meet the academic conditions of your offer.

What if I already have a DBS certificate from a previous job/volunteering role?

We require all new applicants to undertake a new DBS check through our process. If you have a previous DBS AND have signed up to the Update Service, please send This email address is being protected from spambots. You need JavaScript enabled to view it. a copy of your most recent DBS certificate with an email giving permission for us to check your DBS status against the Update Service. If you have the correct coverage and are signed up to the update service, you may be exempt from obtaining another DBS check.

Who should I contact if I have any questions about applying for a disclosure?

Any questions about the application process, please contact Online Disclosures' online support team.

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Phone: 0845 251 5000 (Monday-Friday 8.30am-5.30pm)

Helpful Tips

  • Keep your contact details up to date on UCAS track
  • Try to avoid using a school, university, or employer email address as your email address as you might lose access before enrolment
  • Keep an eye on your email and check it regularly. This is how we generally keep in touch, so look out for any @sgul.ac.uk emails.
  • Remember to submit your Occupational Health Form too.

Contact us

Please feel free to contact us if you need any help. You can email us at This email address is being protected from spambots. You need JavaScript enabled to view it. or call +44 (0)20 8266 6285.


Last Updated: Tuesday, 18 June 2019 14:53